Sr. Purchasing Agent

May, 2022

Pay: $58,000 – 65,000 per year

Job Description

We are seeking a Sr. Purchasing Agent looking for full-time employment! This is a great company offering a competitive pay structure and long-term growth opportunities within the organization.

The Purchasing Agent is directly responsible for all aspects relating to the acquisition of goods and services from all Vendors assigned.  The primary function of the Sr. Purchasing Agent is to maintain the incoming of materials needed to perform in all areas of the business from manufacturing to support functions.  The Sr. Purchasing Agent is responsible for the entire process from purchasing to invoice approval of all Purchase Orders issued.


  • Monday – Friday
  • 7:30 am – 4:30 pm


  • $58,000 – 65,000 annual salary


  • 401(k) matching
  • Dental, Vision, & Health insurance
  • STD, LTD insurance
  • Employee discount
  • Flexible Schedule
  • Company Life insurance
  • Paid time off
  • Partial Tuition reimbursement

Required Skills

  • Responsible for the creation and issuance of Purchase Orders.
  • Reviews acknowledgments of all Purchase Orders issued to include correct product, unit of measure, quantity, cost and due dates.
  • Monitors all relevant reports assigned to maintain the highest degree of accuracy and information possible.
  • Is the primary contact for all assigned vendors. Develops strong relationships with and corresponds with vendor’s representatives for quotations, ensures that they maintain contact with vendors regarding the current status of purchase orders.
  • Reviews and approves all invoices for payment.
  • Handles vendor quality concerns when necessary and monitors them to make sure credits are received in a timely manner.
  • Responsible for maintaining appropriate inventory levels for all products assigned.
  • Identifies and resolves problems in a timely manner and reports all issues that require special handling to the Supply Chain Manager.
  • Makes sure the flow of information on assigned vendors is passed onto those that need to have access to such information.
  • Ensures that the purchasing process and all procedures and policies in place are followed at all times.
  • Performs all other miscellaneous job-related duties as assigned.

Job Requirements

  • A Bachelor’s degree in a related field is preferred or a minimum of 5 years of experience directly related to the duties and responsibilities specified.
  • Must have a thorough understanding of the entire purchasing process, procedures and policies.
  • Thorough understanding of ERP systems ,Winsys system preferred, with the ability to learn new software programs.
  • Ability to review acknowledgments for accuracy, with strong attention to detail.
  • Ability to compile accurate and complete receiving packets.
  • Ability to sort, check, count and verify numbers.
  • Must possess good organizational skills with the ability to develop systems to organize, sort and file documents.
  • Ability to monitor lead times and determine appropriate stock levels.
  • Must be capable of working independently, under little direction, and must also have the ability to function as part of a team.
  • Ability to communicate effectively, both orally and in writing.
  • Capable of detecting problems, analyzing, and researching them to develop and offer solutions.
  • Knowledge of organizational structure, workflow, and operating procedures.

Company Info/Culture

Founded in 1981, Paradigm has been providing premium quality, Energy Star® rated vinyl windows and doors for the new construction and remodeling industry, for both commercial and residential properties.

We proudly set ourselves apart from the competition by devoting 100% focus to our people & customers.

“Why Paradigm?” Because we care. Because we are committed to excellence & stand behind every window and door that leaves our factory!



Established in 1981, Portland-based Paradigm Window Solutions specializes in a wide range of premium-quality and Energy Star-rated vinyl windows and patio doors for new construction, replacement and institutional markets in the Northeast, Mid-Atlantic and Midwest regions. Their premium-quality products are designed and fabricated in Maine and exceed requirements of the American Architectural Manufacturing Association (AAMA) Gold Label Certification for integrity and quality.

In 2014, Paradigm Window Solutions consolidated all operations into a larger 109,000-sq. ft. facility at 56 Milliken Street, off Riverside Industrial Parkway. That same year, Paradigm launched the 500 Series New Construction and 5000 Series Replacement Window lines, thereby introducing a value-priced window product option. The following year, three new paint process interior wood grain finishes were added to the 8300 series, which gave Paradigm the ability to compete with the wood window market to reach consumers who wanted the natural wood look without the maintenance of real wood.

In 2018, Paradigm expanded its production schedule by adding a second shift, which created 14 new full-time jobs, and the company is actively hiring. Currently, the company employees 230 people and offers supplemental health/dental/vision, company-paid life insurance, short-term disability insurance, 401(k) retirement plan, eight holidays, paid time off, tuition reimbursement, and quarterly bonus.